RIKEN Research Data and Copyrighted Work Management System (R2DMS)

Overview

The RIKEN Research Data and Copyrighted Work Management System (R2DMS) is an integrated platform for securely storing, organizing, sharing, and publishing research data. It enables researchers to safely store data generated during their research, share it with project members, and integrate it with laboratory equipment. It also allows users to add metadata, manage data efficiently, and make data publicly or selectively available as needed. DOIs can be assigned to published data, which is managed by RIKEN for a period of 10 years or more. As a service providing integrated research data support, from storage to publication, R2DMS enhances the reliability of research outcomes and promotes their effective use. This system is available for use by individuals with a RIKEN ID as well as researchers collaborating with RIKEN.

Details

R2DMS is a service that provides integrated research data support, including storage, organization, sharing, and publication. RIKEN researchers and their collaborators can securely manage data related to their research and projects, and share or publish it within or outside RIKEN as needed.

Who can use R2DMS

Individuals who have a RIKEN ID and researchers collaborating with RIKEN.

What researchers can do with R2DMS

1．Securely store research data

Research data can be securely stored in the large-capacity, highly reliable storage system managed by RIKEN.

Data is regularly backed up
Data is accessible through web browsers and other means
Data can be securely shared among project members
Data can be integrated with research equipment and supercomputers
Via application programming interfaces (APIs), data can be integrated with other systems

This reduces the need for labs to set up and manage their own network-attached storage (NAS), etc.

◎Main uses:

Sharing and storing data during research
Backup of large-scale data
Data integration with lab equipment or computing systems

◎Notes:

Data is stored on a RIKEN-managed large-capacity storage system using the online storage service Nextcloud on the HOKUSAI SailingShip (HSS) system.
Storage locations for data, called “information domains,” must be created and managed by a PI or someone authorized by a PI.
Only data classified as Confidentiality class-1 or class-2 under RIKEN regulations may be stored (excluding data that requires an ethics review).

2．Organize and manage research data

Stored data can be linked to projects and both organized and shared with descriptive information (metadata).

Researchers can track data updates and usage history
This contributes to the prevention of data tampering
Integration of metadata with external services is also being considered for the future
This provides support for publication procedures

R2DMS provides not just a place to store data, but also a system for managing data.

3．Publish research data

Researchers can select the relevant data and publish it to the public or a restricted audience.

Uses the research data management system (GakuNin RDM)
Data can be viewed via dedicated web pages
DOIs can be assigned
Usage licenses can be set
Data is managed for 10 years or longer, in principle

◎Main uses:

Data publication required for journal submissions
Data publication for potential secondary use
Citing data in papers by assigning a DOI

As outlined above, R2DMS provides integrated support for research data, from storage to organization, sharing, publication, and long-term retention. Rather than managing data separately at the laboratory level, R2DMS provides an institutional framework for handling research data securely and systematically across RIKEN.

The research data management system provided by the National Institute of Informatics (NII) (https://rcos.nii.ac.jp/en/service/rdm/)

System Diagrams

The diagram above schematically illustrates the role of R2DMS in the datalifecycle and its relationship with the authentication infrastructure.

The data lifecycle refers to the research workflow from data generationthrough utilization, publication, and long-term preservation, comprising"accumulation of research data," "management of research data (analysisand sharing)," "utilization and research publication," and "long-termpreservation." Within this cycle, R2DMS works in conjunction with theintegrated authentication infrastructure to provide various servicesavailable at every stage.

The diagram above details the data lifecycle envisioned for a research project.

First, when starting a research project, you set up a Data Management Plan(DMS) and use R2DMS to create a new project page and configure the associatedmetadata.
Once the research project begins, the generated research data and metadataare saved to the project configured in R2DMS.
Furthermore, the saved research data is used for analysis, and the results areadditionally saved.
The publication of results is reported to the Principal Investigator (PI) of theresearch project, and approval for data release is obtained.A public page for the project is created, and the data to be published isappropriately selected.
The created public page is communicated to reviewers, and supporting data isprovided.
With PI's approval, the public page and supporting data are made publiclyavailable, and appropriate licenses are set to promote utilizing the data.
The publicly available page (paper) is entered into an appropriate repository(referred to as RARS at RIKEN). Finally, the paper and the supporting data arepreserved in an appropriate long term storage.

RIKEN Research Data Management System（R2DMS）